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Falcon Self-Service - Faculty and Staff

This is an info-guide created for the Faculty Center Located in the Falcon Self Service area.

Introduction & Accessing Degree Planner

Introduction

Faculty and staff should go to Degree Planner when reviewing students' degree path, course load, and degree progress throughout their time at Daytona State College. This program will create an ideal course layout for a student's entire academic career. Faculty and staff will have the flexibility to move courses, adjust the credit hours (units) for each term, and to create different versions of a path to show students' course loads at the part-time level and/or different majors.  

Watch our overview to see some important features and basic navigation. This overview shows the student view of Degree Planner, but the overall functions are the same. Please refer to the appropriate section below to see how faculty and staff should access Degree Planner. This video does not include the analytics section. 

Accessing Degree Planner

  1. Log into Falcon Self-Service
  2. Click the "NavBar" icon in the upper right, PeopleSoft NavBar Icon
  3. Select "Menu".
  4. Select the "HighPoint" tab
  5. Select "Degree Planner" 
  6. Select "Degree Planner Student Search" 
  7. Enter a student's ID number
  8. Click "Search" 

Degree Planner Main Page View

After searching for a student, faculty and staff will see the student's "primary path." The primary path shows the student's current degree/program of study and the courses planned for all terms through expected graduation. 

  1. Note: * when Degree Planner loads for the first time the courses will reflect the program of study in the course catalog as closely as possible.

Explanation of Degree Planner Main Screen

  1. Student's primary path, which displays the name of the program of study. 
  2. Path actions: Contains the Degree Planner tips, verify path, print path, edit path (name), copy path, and reset path functions. 
    1. Note: Clicking the "reset" button will cause the path to return to its default version and will erase all modifications made by faculty/staff and/or the student. To makes changes without impacting the primary path, make a "copy" of the primary path to use. 
    2. Note: If the student has a "copy" or a "what-if" path, a "delete" button will appear, but the primary path cannot be deleted. 
  3. Ellipses: Contains the “duplicate window” and “notes” features.
    1. Duplicate window: Allows faculty and staff to have multiple windows open at once.
    2. Notes: Allows students to leave notes for themselves to refer to. 
  4. Notifications: Shows the list of individual changes made to the path.  
  5. Expand All/Collapse All: Allows faculty and staff to expand and collapse term and requirement cards 
  6. Mass Edit Max Units: This is where faculty and staff can change the maximum number of units (credits) for individual or multiple terms.
    1. NOTE: To skip a term, do not move the courses. Set the Max Units to 0. 
  7. Progress: Shows the number of courses in the program and percentage of completed courses, in-progress courses, planned courses, and remaining units  
  8. Past Courses: Allows staff and faculty to quickly view the number of completed courses, passed courses, and repeated courses 
  9. Past Courses > Open: Allows staff and faculty to view a student's past courses in more detail.
    1. Note: Using the "open" feature will show the student's grade for a course, the term they took the course, and if the course is completed, in-progress, or a repeat attempt. 
  10. Unplanned Requirements: Faculty and staff will see an unplanned requirement card when a student needs to select a foundation course or program course from a group offering. 
  11. Unplanned Requirements > Open: Allows faculty and staff to view the unplanned requirements.  
  12. Term Listing: Clicking on the term listing will expand the term to show faculty and staff the recommended courses for each term. 

Explanation of Term Screen

Degree Planner organizes courses by terms. By clicking a term listing, or using the "expand all feature" (step 5 above), faculty and staff can view the courses "planned" for the student's unit (credit hours) requirement. Degree Planner will try to plan courses to reflect the sample program of study or the catalog year unless the student, or a faculty/staff member, makes changes to the path.

  1. Term: Displayed in the upper left corner of the term listing (step 5 above).
  2. Courses: Shows the ratio of courses planned and courses available based off the units for the term. 
  3. Units: Shows the ratio of units planned and maximum number of units for the term.
  4. Max Units: Shows the maximum amount of units the student can have for the term. This can be adjusted using the pencil icon for an individual term or by using Mass Edit Max Units (step 6 above).
    1. Note: The default is 15 units for a regular term (Fall & Spring) and 8 units for the summer term.
    2. NOTE: To skip a term, do not move the courses out of the term they were originally planned for – set the units to 0 instead (step six above).
    3. NOTE: To take courses beginning in the Spring B term users will need to manually set the spring term to 9 units individually or using mass edit max units. 
  5. Lock Icon: Faculty and staff may lock courses in certain semesters to prevent Degree Planner from shifting the course as they edit max units or move other courses around. 
  6. Edit Course: Shows faculty and staff course details (a) and sections (b) for the course. This is a view feature only and it does not allow faculty and staff to select a section for a course. 
    1. Course details view

  1. Section view

Error Notifications

Error Notifications

Degree Planner shows an orange "exclamation point" icon next to a course to indicate if there is an error. Faculty and staff can hover their mouse over an icon to quickly view the message. A course can have an error for a variety of reasons such as (1) the student did not take a required prerequisite, (2) the course is not offered during the specific term, (3) the course has a corequisite course in another term, (4) the student does not meet the academic level to take the course. 

How to Edit Units

Editing Units

Degree Planner refers to "credit hours" as units. When faculty and staff select "mass edit max units" on Degree Planner's main page, they will see a series of pop-up boxes. Below are a series of ways faculty and staff can choose to use this feature. 

 

1. Default Window

2. Edit units by term type

  1. All: Includes regular and summer terms
    1. Note: Faculty and staff can decide to edit the units for a handful of terms, or all terms at once by checking and unchecking the boxes.

  1. Regular: Includes Spring and Fall terms only
    1. Note: Faculty and staff can decide to edit the units for a handful of regular terms, or all of the regular terms by checking and unchecking the boxes. 

  1. Summer: Includes Summer terms only
    1. Note: Faculty and staff can decide to edit the units for a handful of summer terms, or all of the summer terms by checking and unchecking the boxes. 

 

For step-by-step instructions, please refer to the video below:

Unplanned Requirements, Foundation Courses, Specializations & Concentrations

Selecting Unplanned Requirements

Degree Planner automatically plans most courses, but there will be situations when students need to make a series of selections before Degree Planner places the requirement in a term. Refer to the pictures below to locate "unplanned requirements" and the steps to place them.

1. Click the carrot or anywhere within the outlined red box. 

2. Faculty and staff should click "select term" (b) to place the requirement. A full explanation of the icons and their individual functions are below. 

  1. Lock Icon: locks the unplanned requirement in place. 
  2. Select Term Button: Allows faculty and staff to place the course in a term. 
  3. Note Icon: Indicates the course has a note in the catalog from the department or notes added from the student during a previous session. 

Foundation Courses

Some students will need to take foundation courses during their time at Daytona State College. Staff and faculty can find foundation courses by referring to the “options” ribbon. Once there, users can select these courses and Degree Planner will load a new version of the path reflecting these changes.   

  1. Select Option: Click here to select a foundation course requirement. This will open the "foundation options" page.

  1. Carrot: Expands the options within the group. 
  2. Select: Allows users to select preferred options. 
  3. Primary Path Home Page: After selecting a foundation course, clicking the "home" icon will return the user to the primary path. 

Concentrations/Specializations

Some programs of study will require students to select a concentration or specialization. Staff and faculty can find specializations and concentrations by referring to the “options” ribbon. To open the “select option” ribbon, follow the same steps for "foundation courses" (see above) to make a selection. After making a selection, Degree Planner will load a new version of the path reflecting these changes.   

 

For step-by-step instructions for these sections, please refer to the video below:

How to Move Courses

How to Move a Course

Degree Planner automatically places courses following the recommendations of the program's department. However, students, along with faculty and staff, have the freedom to rearrange courses. When manually dragging and dropping courses, Degree Planner will reload and shift remaining courses to fill in spaces with remaining units. If users want to move courses without the remaining courses shifting around, they will need to use the "lock" icon (see step 5 of the "Explanation of Term Screen" section in the introduction tab) on all remaining courses, or change the units for all the terms. For the best way to move a course, follow the steps below. 

  1. Ellipses: Click on the ellipses to view the dropdown menu.
  2. Select the "move" option from the list.

  1. Select the desired term.
  2. Click "move" to complete the action. 

 

For step-by-step instructions, please refer to the video below:

How to Add Electives

Adding Electives - A.A. Degree Seeking Students

Depending on the degree a student is earning, staff and faculty have two ways to helps students select electives. Refer to the steps below for selecting electives for A.A. degree seeking students.

  1. Select "Add an elective course" (number 8 above).

  1. Enter a subject and/or catalog number. Click "Apply." Then click "Select" for the preferred course. 

 

For step-by-step instructions, please refer to the video below:

 

Adding Electives - A.S. Degree & Certificate Seeking Students

For A.S. degree seeking/certificate seeking students, faculty and staff will see elective course cards on the student's primary path. Refer to the steps below to select electives for A.S. and certificate programs.

  1. Expand the term card and choose "Select Course" from the Elective Course Option. 

  1. Select the desired course from the recommendations. 
  2. "X" out of the window to return to the primary path. 

 

For step-by-step instructions, please refer to the video below:

New Paths & What-If Paths

New Paths & New What-if Paths

Degree Planner also gives faculty and staff the flexibility to create "new paths" and “what-if paths" for students. By clicking the name of the Primary Path, faculty and staff will see both options. A “new path” will create a new version of the primary path. A “what-if path" allows faculty and staff to see what a student's course load would look like in different degree programs. In all these circumstances, the program will not change on a student’s transcripts; to make a permanent change to a student’s program of study, the student will need to follow the current steps as set by Daytona State College. 

New Paths

Faculty and staff may create "new paths," which are copies of the primary path to compare the student's course loads and projected graduation for a current program of study at part-time and full-time units. To create a new path, follow the steps below. 

  1.  + New Path: Adds a new path.

  1. Title: Enter the title of the new path. 
  2. Optional selection box: Clicking the box will make the new path your primary path (the first path users see when entering Degree Planner).
    1. This is an optional step, and only recommended if the student expresses they went to view the new path immediately when accessing Degree Planner in the future.
  3. Create: Saves the new path.
  4. Clicking the "exit button" is another way to cancel the action before making the new path. 

 

For step-by-step instructions, please refer to the video below:

 

New What-if Paths

Faculty and staff may create "new what-if paths," to view a student's requirements and projected graduation term if they want to switch programs. To create a "what-if path" refer to the steps below. 

  1.  + New What-if Path: Adds a new what-if path.

  1. Academic Career: Select the appropriate academic career from the dropdown menu. 

  1. Term: Enter the catalog year that the student would like to begin in the new program.

  1. Academic Program & other filters: Select the appropriate filters from the dropdown menus. 

  1. Path Name: Enter a name for the new path.
  2. Click the "create" button. 

 

For step-by-step instructions, please refer to the video below:

Degree Planner Analytics

Introduction

Faculty and staff should go to Degree Planner's Analytics to monitor students' behaviors while using Degree Planner. Degree Planner's analytics pages include data for complete/incomplete degree plans, course demand, projected graduation reports, and student warnings. 

Accessing Degree Planner Analytics

  1. Log into Falcon Self-Service
  2. Click the "NavBar" icon in the upper right, PeopleSoft NavBar Icon
  3. Select "Menu".
  4. Select the "HighPoint" folder
  5. Select the "Reporting Module" folder
  6. Select "Degree Planner" folder
  7. Click on the desired analytics page (depending on your access you may see more or less pages to choose from)

Complete/Incomplete Degree Plans 

Faculty and staff can see how many and which students have planned their courses for a specific term in Degree Planner. "Complete" plans (shown in green) indicates students who fully planned courses and requirements for the term. "Incomplete" plans (shown in red) indicates students who have not fully planned courses and requirements for the term. 

  1. Duplicate Window Icon: Opens multiple windows.
  2. Hide Filters: Hides filters from view.
  3. Institution Filter: Required to select "Daytona State College" to activate search. 
  4. Career: Required to select an academic career to activate search.
  5. Program: Filters by degree level (Associates, Bachelors, etc.). 
  6. Plan: Filters by academic plan (majors, or programs of study).
  7. Bar Graph: This shows a quick view of the total amount of students by term with complete and incomplete plans. 
    1. Complete Plans: Green bars; indicates all courses are planned for a term. 
    2. Incomplete Plans: Red bars; indicates the term is incomplete or the student has outstanding options to choose from. 
  8. Feature: Hovering the mouse over a bar will give the exact number of students with complete and incomplete plans. 
  9. Per Page: Allows faculty and staff to view 10-100 students per page.
  10. Carrot/Arrow: Expands and collapses the students' details and term details. 
  11. Student name & student ID number. 
  12. Planning Status: Shows a ratio for the number of terms each student has finished planning and the overall number of terms. 
  13. View in DP (Degree Planner): Allows faculty and staff to view the student's primary path in a new window.
    1. Note: Depending on faculty and staff access, this page may not open. 

Configured Plans

This report page shows the user which plans are set up in Path Planner. Setting up a plan in Path Planner means the plan is available in Degree Planner. 

Note: Most faculty and staff will not have access to this page. 

Course Demand

This page shows the projected course demand for a future term based off of students' courses planned in Degree Planner. When a value is selected from the "Schedule Term" dropdown, the scheduled seats populate from the selected value/term schedule seat amounts. Sometimes, when using "Schedule Term" data will not populate since Daytona State College does not have the list of courses, sections, and seats scheduled for that year. When a value is not selected for the "Schedule Term" dropdown, the "Demand Term" (number 5 below) will be used to get the scheduled seats. Faculty and staff can filter for particular course prefixes and courses within the academic department. 

  1. Duplicate Window Icon: Allows users to open multiple windows. 
  2. Hide Filters Button: Collapses and expands the filters from view. 
  3. Institution Filter: Required to select "Daytona State College" to activate a search.
  4. Career: Required to select an academic career to activate a search.
  5. Demand Term: Required to select a Demand Term to activate a search. The Demand Term shows the scheduled courses and gives an estimate of what the demand will look like for a course. 
    1. Schedule Term: Optional selection. Shows the scheduled seats from the class schedule. 
  6. Bar Graph: This shows a view of the total amount of courses and the range of open and scheduled seats
    1. Green bars indicate the amount of available seats is more than the amount of scheduled (enrolled students) seats. 
    2. Red bars indicate the amount of scheduled (enrolled students) is more than the amount of available seats. 
  7. Hover View: Hovering over a bar will show the amount of courses with open seats within a certain range.
  8. All Courses: Shows all results 
  9. Schedule Surplus Seats Range: Shows results with open seats only. 
  10. Schedule Deficiency Seats Range: Shows results with greater demand than open seats. 
  11. Per Page: Toggles the amount of results per page. 
  12. Arrow/Carrot: Expands the individual course to provide course details. 
  13. Values Columns
    1. Scheduled Seats: Total number of scheduled seats for the course.
    2. Demand Seats: Total number of students that enrolled in or planned the course for the selected term. 
    3. Seat Difference: Difference between the number of scheduled seats and the number of students enrolled in/planned the course. 
      1. positive numbers in this column means the course has open seats. 
      2. negative numbers in this column means there are more students enrolled in/planned the course than the amount of scheduled seats. 

Projected Graduation

This page shows the remaining units in a student's path and their projected graduation term. Faculty and staff can filter to see students from particular academic departments and academic plans. The Units Remaining results appear in pie charts, but faculty and staff can change the view to a bar chart. Results group students by the number of remaining units in their academic plans. The Unit Increment field lets faculty and staff adjust the amount of units students are grouped by. The Sorting Type dropdown allows results to be sorted by units or number of students. 

 Projected Graduation Page List View

Underneath the pie charts, the Projected Graduation page will include the list of students included in the results and their respective details. 

  1. Units Rem. (Units Remaining): Shows the units remaining in the student's path. 
  2. PGT (projected Graduation Term): Using Degree Planner, PGT shows the projected graduation term for the students based off their path.
  3. Arrow/Carrot: Expands and collapses the list view of the students remaining requirements. 

Warnings

The Warning page generates reports for students with term warning and/or general warnings on their paths in Degree Planner. Faculty and staff can filter results by term, academic department, academic program, and the students' academic levels. Results can be further sorted by chronological terms or the number of warnings. Faculty and staff can view the list of students underneath the pie chart. 

  1. Duplicate Window: Opens multiple windows. 
  2. Hide Filters: Collapses and expands the filters from view. 
  3. Download: Downloads a pdf, png, and csv file version of the webpage. 
  4. Institution: Required to select "Daytona State College" to activate a search.
  5. Career: Required to select an academic career to activate a search. 
  6. Term: Filters terms to include in the search.
    1. Note: Faculty and staff can select multiple terms for their searches.
  7. Bar Graph: Shows the total number of students with warnings as well as the total amount of warnings.
    1. Note: Hovering the mouse over the bar shows a window with more details. 
  8. Per Page: Faculty and staff can view 10-100 students per page.
  9. Arrow/Carrot: Expands or collapses student details.
  10. View in DP (View in Degree Planner): Allows users to go to the student's primary path in a new window.