Daytona State College has a number of procedures related to travel. They outline requirements for the approval of in-district, out-of-district, and out-of-country travel, field trips with students, and reimbursement.
It is every employee’s responsibility to become familiar with and comply with all travel procedures. Discuss your plans with your department chair or supervisor prior to travelling. Failure to follow appropriate procedures could result in a cancelation of the travel, ineligibility for reimbursement, and/or absence without leave.
Procedures for travel include:
To access all the procedures in full, refer to My.DaytonaState.edu, select “Resources” along the top, “Document Repository”, “Departments”, “President’s Office” folder, “College Procedures” folder. Some of these procedures are discussed below.
The following definitions are found in procedure 503(n):
College procedure 809(b) outlines requirements for faculty sponsoring field trips.
To provide information to faculty members planning to sponsor a field trip for students.
In order to sponsor a field trip, the faculty member must complete the following steps:
A. Complete the Field Trip Proposal form and submit the proposal to the department chairperson and appropriate campus or instructional administrator for approval. This proposal should be submitted three (3) weeks prior to the proposed date. Out of district travel will require approval by the Board.
B. Complete an application for leave form and request for temporary duty leave.
C. If a College vehicle is to be used, complete the vehicle reservation form to reserve a College vehicle. This form should be submitted to the Facilities Services Department prior to the field trip.
D. A roster of students and faculty participating in the field trip should be left with the department chairperson, Campus Safety and Facilities Services (if using a College Vehicle). The student release form must be completed by each student and submitted to Campus Safety along with the roster.
The rest of the procedure reproduces the two forms required in steps A and D. The forms can be found at My.DaytonaState.edu, select “Resources” along the top, “Document Repository”, “Departments” folder, “Campus Safety” folder, “Forms” folder.