Serve as an informational resource for external funding.
Provide assistance in the development and submission of proposal applications.
Provide grants management support to project directors
Grants Development –The Office of Resource Development will identify and pursue external funding sources and opportunities that are consistent with the College’s mission and strategic priorities.
Grants Submission – All requests for funding will be consistent with the College’s priorities and will be approved in advance by the College administration. The Office of Resource Development will ensure the quality and appropriateness of all grant applications.
Grants Management – The Office of Resource Development will assist project directors in the management of externally funded projects to ensure compliance with appropriate policies and regulations.
The Office of Resource Development is currently located in Building 100 on the Daytona Beach campus. The website http://www.daytonastate.edu/resourcedev/ lists the staff for this department.
The Grants Accounting Office is responsible for maintaining the official fiscal records of all funded grants and for submitting financial reports. This office will ensure that all federal, state, and college financial requirements are followed in expending and accounting for external funds and that expenditures conform to the proposal budget. Robert Simmons is the grants accountant.
External grants are a major source of funding for new programs and program enhancements at Daytona State College. The Office of Resource Development is responsible for coordinating the development and submission of all grant proposals and serves as a major resource during the grant preparation process. The office’s primary functions involve locating funding sources, developing program ideas into grant proposals, communicating and negotiating with funding agencies, monitoring projects, and retaining grant records. All grant proposals must be reviewed, approved and submitted by the Office of Resource Development.
Proposals can be initiated in two ways:
A person initiating a proposal should discuss the idea with his/her supervisor and then submit to Resource Development a project idea form or, if the idea is more fully developed, a concept paper – a written summary of the proposed project identifying the concept, the project director, funding source, requested amount, and any matching requirements. If a funding source has not been identified, Resource Development will assist in researching and acquiring information and guidelines for an appropriate grant program.
From the information presented, Resource Development will generate a Preliminary Grant Approval Form requesting approval from the President’s Senior Executive Staff to develop the proposal. The Senior Executive Staff will consider the following questions:
Once approval is secured, the proposal development process continues. The Office of Resource Development will assist in the following ways:
The proposal writing team should plan to submit a draft proposal to Resource Development at least 10 to 14 working days before the proposal deadline to allow time for editing, internal review and approval, signatures, and appropriate transmission.
Prior to submission, the following individuals must review the proposal and sign their approval.
The District Board of Trustees, with the President’s recommendation, is the only body authorized to formally commit the resources of the College to any institutional grant. Institutional in-kind or cash contributions may be required; the Board and the President are the sole authorities for authorizing matching support. Space and facility commitments, release time schedules, salary classifications, stipends and other similar grant requirements also fall within their authority. Once a proposal has been submitted, the Director of Resource Development will prepare an exhibit of the grant proposal for the agenda of the next scheduled meeting of the District Board of Trustees.
All proposals featuring collaboration with other organizations must undergo the same review and approval process – even if the collaborating organization develops and submits the proposal and serves as the fiscal agent.